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Privacy Policy

Who we are

Our website address is: https://gdprmail.dk. And the company behind GDPRmail.dk is the Danish company Data & More ApS. CVR. 38185659. You can read more about Data & More ApS here. Dataandmore.com

What personal data we collect and why we collect it

When you create an account on GDPRmail.dk we store your data in our data centre located in Frankfurt on our AWS server. This data is not considered Personal Data in the GDPR sense since GDPRmail.dk is intended corporate user only, And you should not use it for Personal use and no Personal Data should be entered during the registration process. Only register using your company data.

The key function of GDPRmail.dk is to help employees identify Personal Data in their mailboxes. In order to do this GDPRmail.dk access, the mailboxes that you connect to GDPRmail.dk, and scans each individual mail. The scanner is comparing the data in your mail with millions of different words and algorithms to determine whether or not the mail contains Personal data. In this process, the data stream through different analytical pipelines in our Data Center on AWS in Frankfurt. Some of our analytical pipelines contain queues and databases where the data will reside until it’s processed.  As soon as the data analyses are done any personal data is removed from any database or queue that it has resided in. 

To be perfectly clear. As soon as your data has been analysed for GDPR compliance, your email data is deleted from our servers. We will store data on your generel compliance level, as they will be displayed in the graphs and report you receive. If you delete your account with us, all data will be removed instantly. 

As an example. If your mail contains a social security number, we will store the information that your mail contains a social security number. But not the actual social security number.

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

Access to your data

Data located mail accounts that are scanned by GDPRmail.dk can be subject to automatic analyses base on Data & Mores’ security software. This can be the case due to suspicion of the virus, malware, ransomware or other types of software that could pose a threat to the integrity of our service. Automatic analyses can also be conducted as a part of error detection, AI training or profiler optimisation. If your data is flagged by our security software you gdprmail.dk account will be suspended and a Data & More employee will contact you to obtain consent for further investigation of your data. 

 

Contact forms

If you use our contact form the data will be sent to our CRM system HubSpot.com. And the data will be stored in HubSpot servers in the US. You can read more about HubSpot GDPR compliance here. https://legal.hubspot.com/hubfs/Downloadable_Legal_Docs/HubSpot_Your_Data_and_You.pdf

DO NOT SEND PERSONAL INFORMATION to us using the Contact form. GDPRmilal.dk is intended for commercial use only. Not for personal use. 

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Dataandmore.com use Google Analytics to track our users use of the website. You can read more about how Google GDPR compliance here: https://privacy.google.com/businesses/compliance . We use the IP anonymiser feature that Google Analytics is providing, so IP addresses are anonymised as soon as technically possible. 

Who we share your data with

We do not share your data with anyone.

How long we retain your data

We retain your registration data as long as you are a customer of ours, and the 5 years as is required by Danish law. Any data that we have scanned is deleted in our toolbox as soon as the profiling is finished and cannot be re-created. However, the unique mail id that each mail has in your mail server is stored on our server so we don’t scan the same mail twice. This unique mail id does not contain any personal data and cannot be used to link, merge or create any personal data whatsoever.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

We send all scanning data to our servers on Amazon Web Services in Frankfurt. Contact forms sent to our CRM system HubSpot.com in the US, and analytical data is sent to analytics.Google.com

For information about HubSpot:
https://legal.hubspot.com/hubfs/Downloadable_Legal_Docs/HubSpot_Your_Data_and_You.pdf

For information about AWS:
https://aws.amazon.com/compliance/gdpr-center/

For information about Analytics:
https://privacy.google.com/businesses/compliance/

Contact information

Data & More ApS
Flæsketorvet 68
1711 København K
info@datandmore.com
VAT. DK3818 5659